| Job title: |
Assistant Administrator |
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| Department: |
Funds & Corporate Services |
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| Reporting to: |
Senior Manager |
| Job Level: |
1 |
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| Role purpose: Assisting and being a member of a dedicated team, providing comprehensive administration services to our international client base and their structures. Assisting with the administration of a growing portfolio of Fund, Corporate and Private client structures, many holding real estate in the UK and elsewhere. |
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Core responsibilities:
- Assist the Funds and Corporate team with the administration of a client portfolio, comprised of a range of Fund, Corporate & Private client structures of all types.
- Draft written instructions and on-line payments for distributions, dividends, professional fees, and suppliers/contractors etc.
- Draft minutes and general correspondence for review by an Administrator / Manager.
- Assist with maintaining an accurate statutory database of your team’s client portfolio as required.
- Liaise with intermediaries (banks, law firms and other professional advisors) by email, telephone, and written correspondence, as required.
- Become proficient in the content and application of Moore Stephens’ policies and procedures for all work performed and apply consistently as appropriate.
- Record all time accurately in TrustQuay 5 Series for review and approval by your line Manager.
- Provide general assistance to the team, as necessary.
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Technical / Professional / Qualification Requirements:
- Good GSCE’s / A-levels / Degree or equivalent;
- Basic use of Outlook, Microsoft Word and Excel;
- Previous office environment experience useful, but not necessary.
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| Person Specification / Competencies |
Client: Client focus, driven to deliver a quality service, prepared to ‘go the extra mile’ to meet client expectations, takes pride in own work;
Company: Follows procedures and is aware of risk. Demonstrates an enthusiasm and aptitude for learning;
People: Team player with strong communication skills, who also has the ability to work on their own. |