Funds & Corporate Services


Funds & Corporate Services

Job type:



Job Description

Job title: Administrator
Department: Funds & Corporate Services
Reporting to: Senior Manager
Job Level: 2
Role purpose: A member of a dedicated team, providing comprehensive administration services to our international client base and their structures. Administering a growing portfolio of Fund and Corporate client structures, many holding real estate in the UK and elsewhere. Also working together with the wider Funds and Corporate Team to support their portfolio of clients as necessary.
Core responsibilities:
  • Administer a defined client portfolio, including Fund and Corporate client structures of all types e.g., JPUT’s, Limited Partnership’s, Companies and Trust’s.
  • Establish and maintain strong working relationships with your team, intermediaries, clients and client advisors.
  • Assist the Senior Administrator/ Manager/ Client Services Director in providing training to Assistant Administrators, where necessary.
  • Undertake the billing and debt collection for your client portfolio.
  • Undertake a review of the Annual Accounts / Financial Statements for your client portfolio prior to signing.
  • Acquire, monitor and dispose of assets held within your client portfolio in accordance with the procedures as published on the intranet.
  • Attendance to Client meetings as requested.
  • Prepare written correspondence, drafting Board Trustee minutes and checklists, as necessary.
  • Maintain your client’s files in an orderly manner, ensuring documents are filed correctly and in a timely manner in accordance with policies.
  • Assist with preparing bank payments, account reconciliations and preparation of payment summaries where necessary.
  • Check periodic reviews once prepared and clear periodic review points raised.
  • Provide general assistance to the Manager/ Client Services Director when required.
Technical / Professional / Qualification Requirements:
  • Good GSCE’s/ A-Levels / Degree or equivalent;
  • 2/3 years’ experience in the Funds/Corporate Services field or similar administration services;
  • Hold, studying towards or wishing to start studying a relevant professional qualification (preferably CGI/ICSA or STEP).
Person Specification / Competencies Client: Client focus, driven to deliver a quality service.
Company: Has a commercial outlook, follows procedures and is aware of risk. Spots opportunities to develop business. Demonstrates an enthusiasm and aptitude for learning.
People: Works collaboratively and is a team player with strong communication skills. Shares knowledge and experience.