Assistant Administrator


Funds & Corporate Services


Funds & Corporate Services

Job type:

Assistant Administrator


Job Description

Job title: Assistant Administrator
Department: Funds & Corporate Services
Reporting to: Manager
Job Level: Level 1
Role purpose: Providing assistance to, and being a member of, a dedicated team, providing comprehensive administration services to our international client base and their structures. Assisting with the administration of a growing portfolio of Fund and Corporate client structures, many holding real estate in the UK and elsewhere.
Core responsibilities:
  • Assist the Corporate and Funds team with the administration of a client portfolio, comprised of a range of Fund and Corporate client structures of all types.
  • Undertake bookkeeping to maintain accurate accounting records for the team’s client portfolio;
  • Draft written instructions and on-line payments for distributions, dividends, professional fees, and suppliers/contractors etc;
  • Draft minutes and general correspondence for review by an Administrator/ Manager;
  • Assist with maintaining an accurate statutory database of your team’s client portfolio as required;
  • Liaise with intermediaries (banks, law firms and other professional advisors) by email, telephone and written correspondence, as required;
  • Become proficient in the content and application of Moore Stephens policies and procedures for all work performed and apply consistently as appropriate;
  • Record all time accurately in TrustQuay 5 Series for review and approval by your line Manager;
  • Provide general assistance to the team, as necessary.
Technical / Professional / Qualification Requirements:
  • Good GSCE’s / A-levels, especially in English and Mathematics;
  • Basic use of Outlook, Microsoft Word and Excel;
  • 1-2 years’ experience.
Person Specification / Competencies Client: Client focus, driven to deliver a quality service, prepared to ‘go the extra mile’ to meet client expectations, takes pride in own work;
Company: Follows procedures and is aware of risk. Demonstrates an enthusiasm and aptitude for learning;
People: Team player with strong communication skills, who also has the ability to work on their own.