Administrator

Role purpose:

A member of a dedicated team, providing comprehensive administration services to our international client base and their structures. Administering a portfolio of Funds & Corporate Services (FCS) client structures, many holding real estate in the UK and elsewhere. Also administering entities in the FCS/Private Client Services (PCS) portfolio administered by the FCS Team. Working together with the FCS Team to service or provide cover and support on other clients of the Team as necessary.

Core responsibilities:

• Administer a defined client portfolio, which may include FCS and FCS/PCS client structures and entities of all types.
• Establish and maintain strong working relationships with your team, intermediaries, clients and client advisors.
• Assist the Senior Administrator/ Manager/ Client Services Director in providing training to Assistant Administrators, where necessary.
• Undertake the billing and debt collection for your client portfolio.
• Undertake a review of the Annual Accounts/ Financial Statements for your client portfolio prior to signing.
• Acquire, monitor and dispose of assets held within your client portfolio in accordance with the procedures as published on the intranet.
• Prepare written correspondence, Board/ Trustee minutes and checklists, as necessary.
• Maintain your client’s files in an orderly manner, ensuring documents are filed correctly and in a timely manner.
• Check periodic reviews once prepared and clear periodic review points raised.
• Provide general assistance to the Manager/ Client Services Director when required.
• Record all time accurately and in a timely way in TrustQuay 5 Series for review and approval by your line Manager on the next working day.

Technical / Professional / Qualification Requirements:

• CGI/ STEP Certificate or equivalent completed; or
• Part way through ICAEW/ ACCA Accountancy Qualification (with exam success to date); or
• Basic Level Qualification relevant to function