Private Client Services


Private Client Services

Job type:



Job Description

Job title: Administrator
Department: Private Client Services
Reporting to: Manager
Job Level: 2
Role purpose: Being a member of dedicated and progressive team, providing comprehensive administration services to our international client base and their structures, whilst maintaining a defined client portfolio.
Core responsibilities:
  • Administer a defined client portfolio, which may include Trusts, Companies, Foundations and Limited Partnerships;
  • Establish and maintain strong working relationships with your team, intermediaries, clients and client advisors;
  • Assist the Senior Administrator / Assistant Manager / Manager in providing training to Assistant Administrators, where necessary;
  • Undertake the billing and debt collection for your client portfolio;
  • Undertake the initial review of Working Papers files for the annual Accounts / Financial Statements for your client portfolio;
  • Acquire, monitor and dispose of assets held within your client portfolio in accordance with the Office Procedures Manual;
  • Prepare written correspondence, Board / Trustee minutes and checklists, as necessary.
  • Maintain your client’s files in an orderly manner, ensuring documents are files correctly and in a timely manner;
  • Undertake periodic reviews of your client files, as necessary;
  • Provide general assistance to the Assistant Manager / Manager when required.
Technical / Professional / Qualification Requirements:
  • Good GSCE’s / A-Levels especially in English and Mathematics;
  • 2/3 years’ experience in the Trust and Corporate field
  • Hold or studying towards a relevant professional qualification (preferably ICSA or STEP).
Person Specification / Competencies Client: Client focus, driven to deliver a quality service;
Company: Has a commercial outlook, follows procedures and is aware of risk. Spots opportunities to develop. Demonstrates an enthusiasm and aptitude for learning.
People: Works collaboratively and is a team player with strong communication skills.  Shares knowledge and experience.